Privacy Policy

PRIVACY POLICY OF ILMENAUER MECHATRONIK GMBH

Ilmenauer Mechatronik GmbH ("IMG", "we", "us/our/our") is committed to protecting and respecting your privacy. With this data protection notice, we would like to inform you about the basis on which and the purposes for which we process personal data that we collect from you or that you provide to us. In addition, we would like to inform you about your data protection rights, including your right to object to individual processing operations carried out by IMG.

If necessary, we will also inform you at the appropriate places about certain data processing to the extent that this appears necessary, e.g. in the case of certain forms.

Please contact us if you have any questions, comments or concerns about this statement or our processing of your personal data, or if such data changes.

1. General data protection notice

1.1 Who is responsible for data processing and whom can I contact?

The responsible party within the meaning of the General Data Protection Regulation (DSGVO) is:

Ilmenauer Mechatronik GmbH
Werner-von-Siemens-Strasse 12
98693 Ilmenau

Tel +49 3677 4627 0
Fax +49 3677 4627 01
E-mail info@img-ilmenau.de

1.2 What data do we collect?

We process the following types of personal data, among others:

Master data: Name, address
Contact data: such as telephone number, e-mail address, business relationship, interest, company affiliation
Inquiries: such as offers, inquiries, expressions of interest, feedback.
Customer data: such as correspondence, contracts, services, orders, joint appointments
Financial and payment data: such as bank account number, invoice address, payments received
Application data: such as resume, references, cover letter, previous activities and positions in other organizations, education, professional qualifications, reference contact information, position preferences, salary expectations, interests and desires, gender, marital status, age, information from publicly available sources, such as professional social media networks
Use data on the visit to our website from which an accessing end device arrives at our website (so-called referrer), the resources you access (individual Internet pages), date and time of this access, IP address, the Internet service provider of the accessing end device, search terms used. In addition, we and our partners process data on the cookies stored on your device. Please refer to the separate data protection information for users of our website (section 2).
Photo and videos of visitors to public events of the IMG.

1.3 For what purposes do we collect, use and store this personal data?

We collect, use and store your personal data:

1.3.1 insofar as you have given us your consent (Art. 6 para.1 lit.a DSGVO).

for example, to receive a newsletter.

If you give your consent to receive direct marketing, we will always offer you the opportunity to withdraw your consent or unsubscribe directly from our newsletters.

1.3.2 as far as necessary, for the fulfillment of pre-contractual measures (Art. 6 para.1 lit.b DSGVO).

Processing your inquiries and contacting you in this regard,
to decide on the establishment of an employment relationship in the case of job applications. In particular, we process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.

1.3.3 as far as necessary, for the fulfillment of contractual obligations (Art. 6 para.1 lit.b DSGVO).

for example, to perform the service contract, invoicing and delivery of services,
for example, to contact you for these purposes by mail, telephone or e-mail.

1.3.4 to the extent necessary to comply with a legal obligation (Art. 6 para.1 lit.c DSGVO).

to store the data collected for the purpose of processing the contract until the expiry of the statutory retention periods.

1.3.5 insofar as the legitimate interests of IMG require it and no interests of data subjects worthy of protection are overridden and you have not objected to the use (Art. 6 para.1 lit.f DSGVO).

• to provide law enforcement authorities with the information necessary for prosecution in the event of a suspected criminal offense
• for purposes of maintenance, care and improvement of our systems and services, data protection control and data backup
• to respond to inquiries and complaints outside the fulfillment of contractual obligations
• to send you information and offers about IMG services that may be of interest to you by mail, telephone, messenger or e-mail (direct marketing)
• for internal administrative purposes
• for documentation and reporting purposes, we photograph or film events and may publish such footage on our website
• to detect, prevent or otherwise address fraud, security or technical issues
• to protect and preserve our legitimate business interests, business conditions and legal rights and obligations. This includes, but is not limited to, use in connection with compliance, regulatory, audit and legal claims (including disclosure of such information in connection with legal proceedings or litigation) and other ethical and compliance reporting requirements;
• to exercise property rights, prevent crime, or use evidence when a crime is suspected.
• for direct marketing - in connection with the sale of a service to you or your company, we may process your postal contact details outside the existence of specific consent in order to occasionally send you information about new IMG services by this means (direct marketing). Subject to the legal requirements of Section 7 (3) of the German Unfair Competition Act (UWG), we are also entitled to use the e-mail address you provided when you placed a binding order for a service for direct advertising for our own similar goods or services.

1.3.6 to the extent necessary to comply with a legal obligation (Art. 6 para.1 lit.c DSGVO).
for example, for visitor registration in accordance with currently applicable Corona regulations, for example, to store the data collected for contract processing until the expiry of the statutory retention periods.

1.4 Who receives your data?

1.4.1 Transfers to companies that provide services for us as processors.

Your personal data is transferred to companies that provide services on behalf of IMG in accordance with instructions. These are companies in the categories of IT services, document processing and logistics.

1.4.2 Transfers to third parties.

We disclose your data to third parties if we are required to disclose your personal data by law or if we deem it necessary to protect the rights, property or safety of IMG, our customers or third parties.
In addition, your data may be disclosed to service providers, such as telecommunication providers and tax advisors, who assist us without instructions.
Disclosures to government and/or law enforcement agencies will be made as required by law or when necessary to protect our legitimate interests in accordance with applicable laws.
We will inform you separately about these transfers to third parties as required by law in accordance with Art. 13, 14 DSGVO.

1.4.3 Transfers to third countries.

When you communicate with us by email, these are processed on cloud-based servers of our email service provider Microsoft Corp. 
In doing so, we use so-called standard contractual clauses on data protection, which have been approved by the European Commission.
These standard contractual clauses are intended to guarantee, in addition to additional safeguards, an adequate level of data protection for data subjects affected by processing in insecure third countries, in particular to ensure legally binding and enforceable rights. For more information, including to request a copy of the documents used to protect your data, please contact us.

1.5 Is there any obligation for me to provide data?

In the context of our business relationship, you must provide the personal data that is necessary for its initiation, implementation and the fulfillment of the related contractual obligations or that we are required to collect by law. Without this data, we will usually have to refuse to conclude the contract or will no longer be able to perform an existing contract and may have to terminate it.

1.6 How long do we store your data?

IMG processes and stores personal data of subjects only for as long as the purpose pursued requires or is required by law. For example, retention periods under commercial and tax law may prevent deletion. The retention and documentation periods specified there are up to ten years. If the purpose of storage no longer applies or if a legally prescribed storage period expires, the personal data is routinely restricted or deleted in accordance with the statutory provisions, unless it is used as evidence.
We process applicant data for the duration of the application process. If your application was not successful, we store applicant data after notification of the rejection decision for as long as we need the data to clarify inquiries or disputes. As a rule, we delete your application data no later than 5 months after the end of the application process. If you have expressly consented that we should also consider your application in future job postings, your data may also be stored for a correspondingly longer period.

1.7 What data protection rights do you have?

Every person affected by our personal data processing has the right to information under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR, the right to object under Article 21 of the GDPR and the right to data portability under Article 20 of the GDPR. With regard to the right to information and the right to erasure, the restrictions pursuant to Sections 34 and 35 BDSG apply. In addition, you have the right to lodge a complaint with the supervisory authority for data protection, e.g. the data protection authority responsible for your place of residence, your workplace or for the location of the data protection breach.
If you have any questions about this privacy notice or would like to contact us for any other reason regarding the processing of personal data, please contact us at: info@img-ilmenau.de

1.8 Information about your right to object according to Article 21 DSGVO.

1.8.1 Individual right to object.

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO (data processing on the basis of a legal obligation or balance of interests); this also applies, where applicable, to profiling based on this provision within the meaning of Article 4(4) DSGVO.
We also process your personal data in individual cases for the purpose of direct marketing. You also have the right to object at any time to the processing of personal data concerning you for the purposes of such advertising; this also applies to profiling, insofar as it is associated with such direct advertising.
If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. In cases of direct advertising by e-mail, you may revoke its receipt at any time without incurring any costs other than the transmission costs according to the prime rates. A notification in text form to the IMG contact data mentioned above (e.g. e-mail, fax, letter) is sufficient for this purpose.

1.8.2 Revocation of consent given.

You may revoke any consent given to us at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

1.8.3 Perception of objection or revocation of consent given.

The objection can be made without any formalities

• By written notice to the contact details mentioned in section 1.
• To unsubscribe from receiving e-mails or other promotional material, you may also follow the instructions in the relevant communication.

1.9 Updates to this Privacy Notice.

This privacy notice may be updated periodically. We will update the date at the top of this website accordingly and encourage you to check it for changes.

2. Supplementary data protection notice for users of our website (www.img-ilmenau.de)

This data protection notice applies to users of the website www.img-ilmenau.de and supplements the General Data Protection Notice of Ilmenauer Mechatronik GmbH.

2.1 What data is additionally collected, processed and shared with your use of this website?

2.1.1 Reach measurement and cookies.

This website uses cookies for pseudonymized range measurement, which are transmitted to the user's browser either by our server or the server of a third party. Cookies are small files that are stored on your terminal device. Your browser accesses these files. The use of cookies increases the user-friendliness and security of this website.
If you do not want cookies to be stored on your end device for range measurement, you can object to the use of these files.

2.1.2 Google Analytics

This website uses the "Google Analytics" service due to our legitimate interests in optimizing and analyzing our online offering within the meaning of Art. 6 para. 1 lit. f. DSGVO the service "Google Analytics", which is provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA). The service (Google Analytics) uses "cookies" - text files that are stored on your terminal device. The information collected by the cookies is usually sent to a Google server in the USA and stored there.

Google LLC complies with European data protection law and is certified under the Privacy Shield agreement: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

IP anonymization is used on this website. The IP address of the user is shortened within the member states of the EU and the European Economic Area and in the other contracting states of the agreement. Only in individual cases is the IP address initially transmitted unabbreviated to a Google server in the USA and shortened there. This shortening eliminates the personal reference of your IP address. The user's IP address transmitted by the browser is not combined with other data stored by Google.

As part of the agreement on the order data agreement, which we as website operators have concluded with Google Inc., the latter uses the information collected to create an evaluation of website use and website activity and provides services associated with internet use.

The data collected by Google on our behalf is used to evaluate the use of our online offering by individual users, e.g. to create reports on website activity in order to improve our online offering.

You have the option of preventing cookies from being stored on your device by making the appropriate settings in your browser. It is not guaranteed that you can access all functions of this website without restrictions if your browser does not allow cookies.

Furthermore, you can use a browser plug-in to prevent the information collected by cookies (including your IP address) from being sent to and used by Google Inc. The following link will take you to the corresponding plugin: https://tools.google.com/dlpage/gaoptout?hl=de.

Alternatively, you can prevent Google Analytics from collecting data about you within this website by clicking on this link (IMPORTANT: insert opt-out link). By clicking on the above link, you will download an "opt-out cookie". Your browser must therefore generally allow the storage of cookies for this purpose. If you delete your cookies regularly, you will need to click on the link again each time you visit this website.

2.1.3 Integration of third-party services and content.

We use content or service offers from third-party providers within our website on the basis of your consent (Art. 6 para. 1 lit. a DSGVO) in order to integrate their content and services (hereinafter uniformly referred to as "content"). This is associated with the knowledge of your IP address as a user by the third-party providers of this content, since without the IP address they could not send the content to your browser. The IP address is thus required for the display of this content. We endeavor to use only such content whose respective providers use the IP address only for the delivery of the content.
By clicking "activate", you consent to the associated data processing, including the knowledge of your IP address as a recipient of this content, by the third-party provider Google Ireland Ltd.
Without your IP address, the content cannot be transmitted to your browser and displayed.
Please note that this may also involve transmission to the USA, in particular by. With your consent, you also agree to such transfers in accordance with Art.49 para.1 p.1 lit.a DSGVO. In particular, there is a risk that your personal data may be processed by U.S. authorities for control and monitoring purposes, possibly without any legal remedy.

The following presentation provides an overview of the third-party providers and their content, along with links to their data protection statements, which contain further information on the processing of data and, in part, already mentioned here, opt-out options:

Maps of the service "Google Maps" by Google Ireland Ltd Gordon House, Barrow Street Dublin 4 Ireland. Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.

2.1.4 How can I object to the use of cookies?.

You can block or remove cookies through your internet browser (Firefox Help, Microsoft Internet Explorer Help, Google Chrome Help) or using third party software.

2.2 Links to Third Party Websites.

Our website may contain links to third parties where applicable. IMG is not responsible for the content of any website linked to its website. When you visit a third party website, it is your responsibility to ensure that you read the privacy policy and terms and conditions that apply to that website.